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AVD’s mastery of streaming and virtual conferences featured in leading industry publication

When the COVID-19 pandemic upended conference and meeting calendars throughout industries far and wide, businesses hit the pause button and postponed meetings for groups of all sizes and topics of all kinds, from educational to mission critical. While many companies struggled to get back on track, an article in Projection Lights and Staging News (PLSN) highlights how AVD was able to help its corporate meeting planner clients quickly transition to a virtual space so that they could recommence their important sales meetings, conferences, virtual trade shows and other planned events.

AVD takes pride in constantly making investments to be the best equipped audio visual company in the business, backed by experienced AV specialists and technicians who are ready to handle any scenario in a live or virtual format. The article in PLSN is a prime example of AVD’s commitment to the latest technology and how experience and quick mastery of new and complex instrumentation can make all the difference in how our clients continue to drive their businesses forward.

AVD makes AV technology work seamlessly to benefit every client’s needs.

The article in PLSN described how AVD put its new Analog Way Aquilon RS1 video processor to innovative use to help organize and execute all of the “technical audio and visual aspects of key corporate meetings and trade shows in a virtual space.”

As AVD’s Head of Video Operations, Tim Burke, explained: “When COVID-19 put an abrupt stop to live corporate events, we started building streaming studios in our warehouse using the inventory of equipment we have for shows. We now have three scalable studios, which can handle multiple streams at once, plus a control area.”

To maximize the capacity and functionality of the three studios, Burke went to work with the Aquilon RS1, learned its capabilities inside and out, and custom programmed the unit via the manufacturer’s software user interface. Before long he discovered that the Aquilon could be used as the master control in the streaming studios, capable of handling multiple layers and complex content while enabling multiple people working remotely to log on simultaneously.

For example, for the general session of a corporate conference for a financial service client, AVD produced three simultaneous streams for an audience of 400, and then pushed attendees to three concurrent breakouts with very complex AV integrations all their own, each featuring a six-person panel on Zoom.

Rather than relying on Zoom to control the panel presentations, however, AVD used the Aquilon to crop and pick the windows the producer wanted to see from the preset gallery of panelists the AVD team built. “The Aquilon highlighted that person, brought them up, muted everyone else and let panelists know who was next and got them ready for their cue,” Burke explained. “Live switching was controlled via Aquilon.”

AVD makes a virtual award show a rewarding experience for a key client.

In another example of AVD’s virtual conferencing capabilities, AVD took a hybrid approach to a sales award show production for a client in the specialized nutrition industry. The emcee talent was on set in one of AVD’s studios with an LED video wall driven by Aquilon, while the company president appeared live on Zoom from a remote location.  Using Aquilon as a broadcast switcher, AVD created picture-in-picture views of the host and president layered against background graphics and with lower-thirds. The host could view the Zoom output on the downstage monitor promoting a conversational interaction. Videos of the nominees were rolled in as the host announced the various award categories and the winner of each.

Burke believes that as corporate clients transition to virtual environments, even when the world returns to pre-COVID normality “we’ll be feeding a lot of breakout rooms and will need a multi-output switcher to control all the content. And no matter how much live work we do we’ll still be streaming regularly.”

Is your AV production company helping your business flourish in the new virtual environment?

AVD specializes in every aspect of audio and video production for all manner of live in-person and virtual corporate meetings and conferences. From highly confidential advisory board meetings with a couple dozen participants, to company-wide corporate meetings at exotic destinations, including conferences and industry trade shows where thousands of people engage with your brand, AVD delivers and will exceed your expectations every time. To discuss your next meeting or conference project, call AVD at (973)-993-8500.

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