Company Meetings Require AV Flexibility
Not every corporate meeting or conference necessitates months of planning and preparation. Sometimes sales teams and other departments just need a quick get together between team members to discuss strategy, progress, planning, or any other topic that fits a concise agenda. AVD regularly handles large scale corporate events, but we also understand the need at producing smaller hybrid events for one or many groups.
The challenge: Help a client circumvent sales meeting delays
After our client had to postpone more than a dozen regional sales meetings – for a second time because of COVID concerns – they decided a new strategy was in order. The client was determined to ensure their annual kick off meetings with their teams in the field took place. Thinking creatively, the client gave each regional team the autonomy to stage their own meetings. But that didn’t guarantee full in-person attendance at any of the various locations by a long shot. They needed a platform that would accommodate in-person and remote participants, and they needed it to be deployed widely and rapidly to meet important kick off messaging.
Create a flexible meeting platform for fast deployment
The client needed a way to facilitate bringing together multiple teams over a several weeks’ period without difficulty. In addition, they wanted to ensure that everyone participating, whether in-person or remote, could see and hear everyone else attending as if they were together in the same room.
AVD’s challenge was to create a hybrid meeting platform that was easy to deploy and flexible enough to accommodate all the attendance variables. With a rapid-fire meeting calendar featuring regional meetings of different scope and scale, a near on-demand hybrid capability was needed to accommodate both in-person components and remote attendees.
AVD Solution: Ready-to-Go Hybrid Meeting Kits.
AVD is all about creative solutions. Our hybrid meeting kits are another example of how we make life easier for our clients. AVD recognizes that not every meeting or event is chiseled into the corporate meeting planner well in advance. That’s why we created ready-to-go AV kits that can be deployed rapidly yet feature the same technological principles that we bring to every client production.
Organizing quick meetings can be cost prohibitive, particularly if attendees must travel to attend. With AVD’s Ready-to-Go Hybrid Meeting Kits, our client had all the production support they needed to facilitate in-person and hybrid components at every regional sales group meeting.
The Result: AVD’s audiovisual services scale with our clients’ needs
We receive many accolades for the big corporate AV productions we’re well known for. But we can also scale down when our clients’ needs change. At AVD, flexibility is paramount. Our ready-to-go kits performed incredibly well and were very well received by our client. They appreciated how interactive their meetings were able to be even on short notice and especially with teams widely dispersed. For companies as technologically minded as our client, a ready-to-go platform is a highly valued model that is applicable for many different scenarios.
AVD’s Ready-to-Go Hybrid Kits: Whenever you’re ready to meet.
AVD are masters are deploying AV technology as well as facilitating the content our clients need to share. We help them communicate with great clarity and with seamless production values. Through preparation and knowledge of our craft, we can help your business succeed no matter the scale of your upcoming event. When gathering means some team members are unable to attend, AVD makes hybrid meetings seem like everyone is in the same room.