Corporate events are making a comeback this spring, as more companies take steps to bring people together in person, virtually or a combination of the two. “April and May are two of the busiest months we’ve ever had,” said Steve Levin, director of business development for Audio Visual Dynamics (AVD). We’ve been producing a large volume of simultaneous events, spread across multiple locations and ranging in size from 150 to 2,000 attendees.”
Decades of fine-tuning our planning and management processes, expanding our team and building on our strengths means we have the expertise and resources to ensure that every event is seamlessly organized and flawlessly executed.
An Experienced Team of Familiar Faces
Clients value the peace of mind that comes with working with professionals who know them and understand their preferences. AVD maintains a client alignment model that ensures each client has a single point of contact dedicated to making every aspect of their project a priority – from pre-planning to the date of the event.
Our team has been with us for an average of 20+ years, and their combined experience in the AV business is one of the key factors that sets AVD apart from other production companies. “When a project requires more staff to oversee operations or additional streaming and broadcasting experts to make sure there aren’t any gaps, having a deep bench is what allows event production companies to manage the kind of volume we’re seeing right now,” said AVD co-CEO Tracey Brown.
A Vast Inventory of State-of-the-Art Equipment
No client wants to be told that their event can’t happen as planned or that their event production company can’t source what’s needed to bring their event to life. Unlike companies that rent, AVD owns and warehouses an extensive inventory of state-of-the-art audio, video and scenic equipment that is tested regularly to make sure it is working at peak performance. Clients never have to worry that the equipment is sub-par, and we always have access to the right equipment for any project.
To avoid any technical hiccups, it is also important to be armed with backup equipment and extra “just in case” equipment to make sure even the most complex production comes off without a hitch. And in light of recent supply chain issues, we can rely on our extensive network to track down hard-to-find elements and meet spur-of-the-moment client requests.
Delivering a Stress-Free Client Experience
From Day 1, our goal has been to relieve the stress of technical execution for our client partners so they can focus on the messaging and content of their events. AVD’s experience and knowledge of the tools and technologies that help corporate meeting planners succeed is integral to delivering on this objective.
However, the pandemic has sparked staffing shortages at countless corporate event venues – a trend that has disrupted the industry and put additional pressure on event planners. Now more than ever, event production companies need to be able to offer extra support to organizations that may be spread thin. Those that are flexible and nimble are able to react quickly to accommodate last-minute decisions and requests with ease.
Pioneering Solutions to Today’s AV Challenges
While more companies are bringing staff together, many want the option to blend on-site and online participation. “More than half of the events our clients are planning this spring are hybrid,” said Levin. “Situations continue to change quickly, and a client may decide to add a remote presenter or attendee option to an in-person meeting at a moment’s notice.”
The demands of producing hybrid events can be enormous – and AV providers must do more than simply rise to the challenge. Having produced in-person, hybrid, and virtual corporate meetings and conferences throughout the pandemic, the AVD team has been pioneering efforts to create robust digital engagement in the corporate event space.
Our “Remote-Ready” hybrid option makes 100% event attendance a reality by bridging the obstacles to full attendance with effective two-way virtual communications. We seamlessly blend in-person and remote participants, no matter how disparate their locations or how complex the production requirements. And we’ve added more access to the audio and visual components, which means everyone in attendance can be seen and heard.
Keeping Clients and Staff Safe Remains a Priority
The conference and event landscape continues to evolve along with COVID safety protocols. With the number of cases rising in recent months, more clients are requesting COVID compliance officers on site for their upcoming meetings and events.